Communications Schedule

All communications with members are sent with MailChimp by the Website Administrator.

Content for email campaigns must be sent to the Website Administrator 3 days prior to the date the communications are scheduled to be sent. Please email the campaign content to website@interguild.ca.

Interguild mailing lists:

  • Interguild Members
    • registered members through the website consisting of a school's President, Vice President and/ or Interguild Representative (or equivalent roles)
  • School Shop Contacts
  • Development/Advancement Office Contacts
  • includes Marketing, or other roles that do not fit in any of the other lists)
  • Marketplace Vendors

School Shop and Development/Advancement representatives can subscribe to be added to the applicable mailing list.

Membership Renewal

Membership Renewal Information

Parent Association/ Guild Presidents will receive the Membership Renewal Email. They are responsible for signing up and paying for membership on the website. Payments are processed by PayPal and do not require a PayPal account.

The President is also responsible for ensuring that up to 2 additional representatives (e.g.Vice President and/ or Interguild Representative) from their school are added as members to the website. There are 2 ways a President can add additional members. Please read the FAQ to find out more.

As people register for membership, they will be added to a NEW mailing list in MailChimp. Starting October 1st all campaigns will only be sent to this new list. Anyone who has not registered will not receive campaigns.

Membership Renewal 2018-2019
DatesDescriptionCompleted
August 28, 2018Membership renewal email
September 5, 2018Reminder email
September 11, 2018Reminder email
September 18, 2018Final reminder at Welcome Breakast
TBDLast call
Membership Renewal 2019-2020
DatesDescriptionCompleted
June 7, 2019Reminder to renew
June 14, 2019Reminder to renew
June 30, 2019Membership expires
July 1, 2019Membership has expired, please renew
August 28, 2019It's not too late, renew now

Events

Event Registration Information

The day after the registration deadline, the Website Administrator will export the attendee list and deactivate the registration form from the event page. The attendee list will be added to the Events folder in the Documents Library and will also be emailed to the event coordinator.

When an attendee registers for an event their name(s) will be tagged in MailChimp and they will not receive the reminder emails.

Welcome Breakfast — Tuesday, September 18, 2018
DatesDescriptionCompleted
August 20Invitation email / registration opens
View Email Campaign
September 6Reminder email 1
View Email Campaign
September 10Final reminder email
View Email Campaign
September 11Registration deadline / registration closes at midnight✔ September 14
September 12Attendee list exported✔ September 14
September 17Parking Reminder
View Campaign Email
TBDMeeting Notes
View Campaign Email
✔ September 27
Marketplace — Tuesday October 2nd, 2018
DatesDescriptionCompleted
August 10VENDOR Invitation email / registration opens
View Email Campaign
✔ August 10
September 4MEMBER invitation email / registration opens
Interguild Members
View Email Campaign
✔ September 7
September 4MEMBER invitation email / registration opens
Advancement/Development & MarketingContacts
View Email Campaign
✔ September 7
September 4MEMBER invitation email / registration opens
School Shop Contacts
View Email Campaign
✔ September 7
September 11VENDOR reminder email 1
View Email Campaign
✔ September 11
September 19MEMBER reminder email 1
Interguild Members
Advancement/Development & Marketing Contacts
School Shop Contacts
✔ September 19
September 19VENDOR reminder email 2
View Email Campaign
✔ September 19
September 22MEMBER reminder email 2
Interguild Members
Advancement/Development & Marketing Contacts
School Shop Contacts
✔ September 22
September 26MEMBER reminder email 3
Interguild Members
Advancement/Development & Marketing Contacts
School Shop Contacts
Supplemental Contacts provided by Jackie
✔ September 26
September 26VENDOR registration deadline / registration closes at midnight✔ September 27
September 27VENDOR attendee list exported✔ September 28
September 27MEMBER registration deadline / registration closes at midnight
September 28MEMBER attendee list exported
September 30Marketplace Vendor Information
View Email Campaign
✔ September 30
Interguild Connects January — Wednesday, January 16th, 2019
DatesDescriptionCompleted
November 5thInvitation email / registration opens / survey opens
View Email Campaign
✔ November 8th
December 10thReminder email 1
View Email Campaign
✔ December 10th
December 15thSurvey ends
December 16thSurvey data exported✔ December 18th
December 17thReminder email 2
View Email Campaign
✔ December 17th
January 2ndReminder email 3 (Final)
View Email Campaign
✔ January 2nd
January 9thRegistration deadline / registration closes at midnight✔ January 14th
January 10thAttendee list exported✔ January 15th
January 15thAttendance reminder for those registered
View Email Campaign
✔ January 15th
January 15thSent to those registered
View Email Campaign
✔ January 15th
Interguild Connects February — Thursday, February 28th, 2019
DatesDescriptionCompleted
January 24Invitation email / registration opens
View Email
February 7Reminder email 1
View Email
February 21Reminder email 2
View Email
TBDReminder email 2
View Email
✔ February 24
TBDRegistration deadline / registration closes at midnight✔ February 24
TBDAttendee list exported✔ February 24
February 27Attendance reminder for those registered
View Email
AGM — Wednesday, May 15th, 2019
DatesDescriptionSent
April 15Invitation email / registration opens
April 25Reminder 1
May 2Reminder 2
May 7Reminder 3 Final
May 10Registration deadline / registration closes at midnight
May 10Attendee list exported
May 14Attendee reminder email
View email campaign

Newsletters

DatesDescription
TBDFall Newsletter
TBDWinter Newsletter
TBDSpring Newsletter
TBDSummer Newsletter